Contract Administrator

Arcadia Landscape, a locally owned and operated landscaping company proudly serving Tucson and surrounding communities for over 40 years, is seeking a highly organized, detail-oriented, and dependable Contract Administrator to join our team!

We are looking for a motivated professional with excellent communication skills, strong administrative abilities, and the ability to manage multiple priorities in a fast-paced office environment.

Key Responsibilities

-Prepare, review, process, and maintain customer contracts, proposals, renewals, and related documentation.
-Monitor contract deadlines, expiration dates, and renewal schedules.
-Maintain accurate customer records and contract files.
-Coordinate with management, sales estimators, and operations personnel to ensure contract requirements are met.
-Communicate professionally with customers, vendors, and internal team members.
-Assist with contract modifications, change orders, and customer correspondence.
-Track pending proposals, signed agreements, and required documentation.
-Provide administrative support to leadership and other office departments as needed.
-Ensure accuracy, confidentiality, and proper organization of company records.

Qualifications & Requirements

-Previous experience in contract administration, office administration, or a related field preferred.
-Strong organizational skills and attention to detail.
-Excellent written and verbal communication skills.
-Proficiency in Microsoft Office, including Word, Excel, and Outlook.
-Ability to prioritize tasks, meet deadlines, and work independently.
-Strong customer service and problem-solving skills.
-Experience in landscaping, construction, or service-related industries is a plus.
-Bilingual English/Spanish is a plus.
-Dependable, professional, and able to work effectively as part of a team.

-Paid sick time up to 40 hours per calendar year
-Paid Holidays after 1 year continued employment
-Vacation 1 week after 3 years continued employment